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Documentary Collections
When selling under a documentary collection, the shipping documents
and all other documents related to the transaction are transmitted
through banking channels after the goods are shipped. The documents
required to clear the shipment are released to a buyer only when a
seller’s demand for payment has been honored. Therefore, the seller
ships the goods, and the shipping documents and drafts demanding
payment are sent through the banks which are acting on behalf of the
seller. Then the bank releases the documents to the buyer when the
buyer meets the payment terms, which may be documents against
acceptance (D/A) or documents against payment (D/P).
Advantages
• reduced risk for the seller that payment will be received before
the goods are cleared
• less expensive and less paperwork than a letter of credit
• allows buyer increased cash flow
Disadvantages
• no guarantee that payment will be made
• goods could be forfeited at the docks; thus the seller will be
responsible for freight, storage and/or destruction costs
• more paperwork and bank costs than open account
Letter of Credit
After agreement to the transaction a buyer will apply to a bank for
a letter of credit, which is forwarded to a seller through his bank.
A seller will ship the goods per the directions of the letter of
credit and forward the commercial and shipping documents to the
appropriate bank. Once reviewed, the documents will be transferred
to the buyer’s bank; and if the documents comply with the letter of
credit, the seller will be paid and the buyer will receive the
documents in order to clear customs and receive the goods.
Therefore, the seller ships the goods and forwards the shipping and
commercial documents through the appropriate banks. Payment is sent
to the seller, and the buyer receives the documents if the exporter
has complied with the directions of the letter of credit.
• Advantages
• seller is assured payment if shipment complies with the buyer’s
requests
• buyer will receive exactly what is ordered and on time
• Disadvantages
• increased paperwork for the buyer and seller
• increased banking fees for the buyer and seller
• may put a strain on cash flow of buyer since collateral or cash
must be available before the letter of credit is issued
Cash in Advance A seller requires payment either by credit card, wired
funds, or company or bank check to be received from a buyer before
manufacturing and/or shipping the goods. Therefore the seller ships
the goods when payment is received. The shipping and commercial
documents are then sent directly to the buyer.
Advantages
• seller has money in hand before shipping goods/services
Disadvantages
• buyer has no assurance that the goods will be shipped according to
the agreement or at all
• may put a strain on cash flow of buyer
Applying your Knowledge of the Advantages and Disadvantages
An international manager will normally influence or make the
company’s decision as to the most appropriate mode of entry for a
particular market. The decision will be based on evaluation of the
country risk, both political and economic, and the commercial risk
of the customer. Each must be weighed against the available methods
of payment. Once an acceptable risk level has been reached, the
final negotiations can be conducted, contracts signed and
transactions begun. The advantages and disadvantages of the entry
point normally include application of contract law which many
consider as the most importance source of guidance on international
law. A contract serves as the private law between the contracting
parties related to a specific transaction and is drafted and
interpreted in light of various essential elements related to it,
including the following:
• the law pertinent to the parties based on their respective jurisdictions
• the place of execution of the contract and the locale of performance of
the contract
• the remedies provided for in the event of disputes arising out of the
contract
• the defined choice of law related to the contract
Relevant law under these circumstances may be the law of a specific
country, the law of a political subdivision of a country, local or
municipal regulations, or other commonly accepted legal standards
that derive from the basic sources of international law, that is,
custom or commonly accepted practice. This perspective on applicable
law may be broken down into the following elements:
Law of parties to the contract (domestic / foreign)
For example, with a Saudi seller and US buyer, as provided by
contract, law of either jurisdiction may serve as the controlling
law for resolution of any questions that arise under the contract or
during performance of the contract. The choice of law needs to be
explicit within the contract between the parties.
Law of the place of execution of the contract
For example, with goods originating in Brazil for consumption in
the US, with the contract signed simultaneously in New York City
(State of New York) and Rio de Janeiro, State of Rio de Janeiro,
Brazil, the choice of law needs to be made explicit under this
contract.
Law of arbitration / enforcement of the contract
For example, the mechanism for arbitration in the event of any
dispute arising under the contract needs to be provided for, as does
the chosen forum (more specifically, its location). In the event of
non performance, provision needs to be made for subsequent efforts
to protect the interests of the respective parties.
Choice of law
The applicable code is whatever the parties designate by agreement,
but in sufficient detail to avoid additional conflict. Such can
include the choice of the law of a specific state in the United
States, rather than simply the choice of US law (essentially federal
law, which generally addresses national interests and issues
pertaining to all the states).
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