FREE online courses on Effective Meeting Facilitation - Basics Again for
Effective Meetings - Developing Agendas
- Develop
the agenda together with key participants in the meeting. Think of what overall
outcome you want from the meeting and what activities need to occur to reach
that outcome. The agenda should be organized so that these activities are
conducted during the meeting.
- In the
agenda, state the overall outcome that you want from the meeting
Design the agenda so that participants get involved early by having
something for them to do right away and so they come on time.
- Next to
each major topic, include the type of action needed, the type of output
expected (decision, vote, action assigned to someone), and time estimates for
addressing each topic
- Ask
participants if they'll commit to the agenda.
- Keep
the agenda posted at all times.
- Don't
overly design meetings; be willing to adapt the meeting agenda if members are
making progress in the planning process.
- Think
about how you label an event, so people come in with that mindset; it may pay
to have a short dialogue around the label to develop a common mindset among
attendees, particularly if they include representatives from various cultures.
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